Before the Workshop

Two weeks before

• Identify scope of workshop
  • What is your goal?
  • What specific project will this workshop cover?
• Identify workshop participants
  • Select a diverse group of community members who are willing to work together. Where possible, they should represent as many aspects of the project as possible.
  • Suggestion: This workshop works best online with no more than 12 participants, assuming 3 breakout groups of no more than 4 people.
• Identify workshop facilitators
  • One facilitator (who is not a participant)
  • One notetaker (see Notetaker Guidance template)
• Invite members to the workshop
  • Suggested Copy: Workshop Invitation
• Create calendar invites for Attendees, including links to a copy of the facilitator deck
  • Suggestion: ensure copy is emailed and also in the invite agenda. Not all participants will use the same collaboration tools.
  • Suggested Copy: Meeting Invite

Three Days Before

• Create copies of Worksheets for each breakout session

Pre-workshop Facilitator Prep

• Meet with notetaker to review workshop cadence and discuss roles